How to enter for an award

Deadline for Application 2pm on May 29th.
Deadline for portfolio and Video June 3rd 2pm.

Note changes to 2020 Awards process due to the ongoing situation with the covid19

Each entrant will need to provide

  1. Application form
  2.  Portfolio (in digital format whether it be a pdf, PowerPoint or video etc) as well as
  3. Video: There will be no interviews for this year’s awards in lieu of this we will be asking for a 5 minute video to be uploaded with each application. This should not overlap on the content of your portfolio. Use this opportunity to tell us a little bit about yourself/ves and show us the face/s behind your application. We want to see how much your society means to you and how it has shaped your college life. Use your imagination!    
The Marking Scheme will now have 100 marks in total.
  • 90 of these are for your Application Form.
  • The final 10 points will now take into account the overall impression provided by the Portfolio and Video and will be allocated at the judges’ discretion.
How To Enter the Awards:
  • Step 1: Download your application form (below)
  • Step 2: Complete your application form along with portfolio (if applicable to your category) and 5 minute video (if applicable to your category).
    Please ensure you are using the correct up-to-date forms which are the ones on this page (do not do a google search).#
  • Step 3: Upload your application form, portfolio (if applicable to your category) and video (if applicable to your category here      
    Deadline for Application 2pm on May 29th. Deadline for portfolio and Video June 3rd 2pm.
If you are unsure on any aspects of your eligibility to enter a specific category please consult the BICS rules here

View the BICS Awards Nominee Booklet 2020

Awards Ball 2020
The Awards Ball will hopefully take place in either late September/Early October.
This will be arranged in consultation with all the member colleges.

Upload Your Application here

Applications with Video & Portfolio

Best Society Cultural/Academic /Social

Portfolio & Video required

Marks out of 100

Sponsored by USI

Best Society Civic/Charity

Best-Society-Charity/Civic

Portfolio & Video required

Marks out of 100

Best Event

Best-Event

Portfolio & Video required

Marks out of 100

Most Improved Society

Most Improved Society

Portfolio & Video required

Marks out of 100

Sponsored by Partridge Peartree

Best New Society

Best New Society

Portfolio & Video required

Marks out of 100

Best Individual

Best Individual

Portfolio & Video required

Marks out of 100

Best Fresher

Best Fresher

Portfolio & Video required

Marks out of 100

Best Departmental Society

Best Departmental

Portfolio & Video required

New this year, a society cannot enter this award and either Best Society C/A/S or C/C, If a society wins this award 2 years in a row it will need to enter either Best Society C/A/S or C/C the following year.

Marks out of 100

Best Intervarsity

Intervarsity Application Form

Not limited to one per college,

Portfolio & Video required

Marks out of 100

Application may not require Video or Portfolio, check details.

Best Poster

Best Poster

A soft copy of the poster is required. No interview or portfolio required.

Marks out of 100

Best Publicity Campaign

Best Publicity Campaign

Portfolio required but no video required.

Marks out of 100

Best Video

Best Society Promotional Video

No portfolio or video required.

Marks out of 100

NOTE: Best Green Initiative and Best Mental Health Applications are now one application per college, and Large and Small Colleges will be judges as one category. They will not require a portfolio or video.

Best Green initiative

Green Initiative Application Form

NEW This Year: Only one per college

No separate portfolio or video required

Marks out of 100

Sponsored by Green Campus Ireland

Best Mental Health Initiative

Best Mental Health Application Form

NEW This Year: Only one per college

No separate portfolio or video required

Marks out of 100

Sponsored by Mental Health Ireland

Best Photo

Best Society Photograph

No portfolio or video required.
(Note it cannot be taken by a professional photographer)

Helpful Hints

Finance Question:

If your college does not have a web-based system for your accounts please use this template for your accounts and copy the section inside the black outline and paste into the box of the relevant answer on your application form.

Portfolio:

This year your portfolio must be uploaded as a PDF. Powerpoint is a good application to you, you can have your Powerpoint uploaded as a google slide for example so more than one person in your society can work on it. Your portfolio can take any form and we require just one portfolio for each nomination. You can be as creative as you wish, given the constraints of the new virtual platform. Whatever format you choose it is the content which is very important. The portfolio must include all your backup material for your application. Hyperlink links to websites, social media, videos etc.

The best portfolios follow the format of the application and make it easy for the judges to refer to both, it is a pictorial backup so do not simply repeat what you have written in your application.

Here are some suggestions:

In the organisational section you could include a copy of your constitution, a photo of your committee, screen grabs to back up any other info. If you are including a membership list make sure it only included names and no other personal details. In the event section you can include photos and posters of your events. (top tip try to show how many people were there so don’t just show the same 3 people in every photo) You can include testimonials, quotes form your members anything to let the adjudicators see how great you are and the impact you make. Correspondence with guests, a sample of your style of agenda and minutes. (just a sample the adjudicators have a lot to read) If your society uses a safety statement, event plan etc include those.

Finance Section include bank statements (if you use a bank account) and more detailed accounts, some samples of receipts, e-mails/letters to and from sponsors, photos of any innovative methods you used to raise funds. If you gave money to a charity include a letter of acknowledgement. If you have a photo handing over the cheque include that.

Publicity Section
You should include copies of posters, press cuttings, reviews, literature you have
published, photos, screen grabs of social media. Some societies in the past have included video footage on CD/USB, screenshots
of your website, 

What is in your portfolio is up to you but it should be a visual description of what you are all about. Remember the judges do not know you, have not been at your events and have no way to know just how amazing you are. So use whatever means you
wish to invite the judges into the world of your society. Your portfolio will be returned to you at the end of the adjudication and is a great archival record of your society to keep.

Please Remember
There is no need to repeat what is in your nomination; the portfolio is a visual description, therefore brevity with words will be appreciated.

Application: 

Read and answer the questions, use bullet points where appropriate, do not repeat yourself, brevity is appreciated by the adjudicators, however don’t leave anything important out. Uploading your application as a shared word doc in google drive is a good ideas so that more than one person can work on it. Spell and grammar check and read and answer the questions. Hyper link and links and save as a PDF for uploading.

Video

In lieu of interviews this year we will be asking for a 5 minute video to be uploaded with each application. If the video is too big to upload, paste the url link into a word document, hyperlink it and save as a PDF and upload this. (make sure the link is working) This should not overlap on the content of your portfolio. Use this opportunity to tell us a little bit about yourself/ves and show us the face/s behind your application. We want to see how much your society means to you and how it has shaped your college life. Use your imagination!

You are not expected to create a masterpiece, for example some of your committee could set up a zoom meeting and record it and save as a video. The idea is that it will give the adjudicators a chance to meet you virtually,  and get a feeling of what your society is all about, so share your enthusiasm. They will have read your application and your portfolio but would like to get a chance to get to know you a little better. You can be as creative as you like, just make sure you use the opportunity to let the adjudicators get to know you. Best Individuals and Freshers, can choose to make the video alone or feature other people in it with them, that is up to you.