Helpful Hints for Entering for the Awards

Helpful Hints

Finance Question:

If your college does not have a web-based system for your accounts please use this template for your accounts and copy the section inside the black outline and paste into the box of the relevant answer on your application form.

Portfolio:

This year your portfolio must be uploaded as a PDF. Powerpoint is a good application to you, you can have your Powerpoint uploaded as a google slide for example so more than one person in your society can work on it. Your portfolio can take any form and we require just one portfolio for each nomination. You can be as creative as you wish, given the constraints of the new virtual platform. Whatever format you choose it is the content which is very important. The portfolio must include all your backup material for your application. Hyperlink links to websites, social media, videos etc.

The best portfolios follow the format of the application and make it easy for the judges to refer to both, it is a pictorial backup so do not simply repeat what you have written in your application.

Here are some suggestions:

In the organisational section you could include a copy of your constitution, a photo of your committee, screen grabs to back up any other info. If you are including a membership list make sure it only included names and no other personal details. In the event section you can include photos and posters of your events. (top tip try to show how many people were there so don’t just show the same 3 people in every photo) You can include testimonials, quotes form your members anything to let the adjudicators see how great you are and the impact you make. Correspondence with guests, a sample of your style of agenda and minutes. (just a sample the adjudicators have a lot to read) If your society uses a safety statement, event plan etc include those.

Finance Section include bank statements (if you use a bank account) and more detailed accounts, some samples of receipts, e-mails/letters to and from sponsors, photos of any innovative methods you used to raise funds. If you gave money to a charity include a letter of acknowledgement. If you have a photo handing over the cheque include that.

Publicity Section
You should include copies of posters, press cuttings, reviews, literature you have
published, photos, screen grabs of social media. Some societies in the past have included video footage on CD/USB, screenshots
of your website, 

What is in your portfolio is up to you but it should be a visual description of what you are all about. Remember the judges do not know you, have not been at your events and have no way to know just how amazing you are. So use whatever means you
wish to invite the judges into the world of your society. Your portfolio will be returned to you at the end of the adjudication and is a great archival record of your society to keep.

Please Remember
There is no need to repeat what is in your nomination; the portfolio is a visual description, therefore brevity with words will be appreciated.

Application: 

Read and answer the questions, use bullet points where appropriate, do not repeat yourself, brevity is appreciated by the adjudicators, however don’t leave anything important out. Uploading your application as a shared word doc in google drive is a good ideas so that more than one person can work on it. Spell and grammar check and read and answer the questions. Hyper link and links and save as a PDF for uploading.

Video

In lieu of interviews this year we will be asking for a 5 minute video to be uploaded with each application. If the video is too big to upload, paste the url link into a word document, hyperlink it and save as a PDF and upload this. (make sure the link is working) This should not overlap on the content of your portfolio. Use this opportunity to tell us a little bit about yourself/ves and show us the face/s behind your application. We want to see how much your society means to you and how it has shaped your college life. Use your imagination!

You are not expected to create a masterpiece, for example some of your committee could set up a zoom meeting and record it and save as a video. The idea is that it will give the adjudicators a chance to meet you virtually,  and get a feeling of what your society is all about, so share your enthusiasm. They will have read your application and your portfolio but would like to get a chance to get to know you a little better. You can be as creative as you like, just make sure you use the opportunity to let the adjudicators get to know you. Best Individuals and Freshers, can choose to make the video alone or feature other people in it with them, that is up to you.

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