Enter Awards

Check out this years Awards at this link

BICS Awards 2020 will take place in April watch this space for details.

Important Timeline & Deadlines



How To Enter the Awards:

Step 1. Friday April 5th
Booking your tickets for the Gala Ball in the Sheraton Hotel Athlone.

You must have finalised numbers attending by Noon April 5th (this is the number of tickets you will be billed for), Make sure all your attendees including judges have registered by this date at this link . You may arrange payment on the day by cheque or e-mail treasurer@bics.ie to arrange payment. Once you confirm numbers an invoice will be issues. Tickets are €40.00. 

Step 2: Monday April 8th
Fill in the application form for your category.
Please ensure you are using the correct up-to-date forms which are the ones on this page (do not do a google search).
Upload your application form at This Link  by noon on April 8th.

Step 3: Wednesday April 10th
Provide 3 printed copies of your application form and one copy of your portfolio (for each category entered) for use by the adjudication panel. These must be in the Sheraton Hotel, Athlone by noon on April 10th. Please note not all categories require a portfolio. Please check the relevant application forms for further information.

Step 4: April 11th
If an interview is part of your nomination, it is compulsory to attend that interview on Thursday April 11th in Athlone. The timetable for the interviews will be distributed to nominees and interviews will take place between approximately 11:45 and 15:00. Please make sure you have indicated if you need to attend more than one interview to avoid clashes.

If you are unsure on any aspects of your eligibility to enter a specific category please consult the BICS rules here.

Application Forms

Please read the helpful hints below before you start filling in your application.

Sponsored by USI


Sponsored by Comhlamh


Sponsored by Please Talk

Most Improved Society

Sponsored by Partridge Peartree

Best New Society

Best Individual

Best Fresher

Best Poster

Best Publicity Campaign

Best Society Promotional Video

Best Society Photograph

(Note it cannot be taken by a professional photographer)

Best Intervarsity
The 5 submitted Intervarsity applications have been invited to apply and attend the BICS Awards, this year there is a portfolio and interview for this category.


Upload completed applications here by 2pm on 8th April 2019


Best Mental Health Promoting Event & Best Green Initiative Award applications are now closed.
View applications here

The five entries for Best Intervarsity have been invited to submit for the award and will be judged at the Awards 


Helpful hints:

Finance Question:

If your college does not have a web-based system for your accounts please use this template for your accounts and copy the section inside the black outline and paste into the box of the relevant answer on your application form.


Your portfolio can take any form and we require just one portfolio for each nomination. Some societies create very colourful and artistic portfolios while others may use a more functional folder. Whatever format you choose it is the content which is very
important. The portfolio must include all your backup material for your application.

The best portfolios follow the format of the application and make it easy for the judges to refer to both, it is a pictorial backup so do not simply repeat what you have written in your application.

Here are some suggestions:

In the organisational section you could include a copy of your constitution, a photo of your committee, screen grabs to back up any other info. If you are including a membership list make sure it only included names and no other personal details. In the event section you can include photos and posters of your events. (top tip try to show how many people were there so don’t just show the same 3 people in every photo) You can include testimonials, quotes form your members anything to let the adjudicators see how great you are and the impact you make. Correspondence with guests, a sample of your style of agenda and minutes. (just a sample the adjudicators have a lot to read) If your society uses a safety statement, event plan etc include those.

Finance Section include bank statements (if you use a bank account) and more detailed accounts, some samples of receipts, e-mails/letters to and from sponsors, photos of any innovative methods you used to raise funds. If you gave money to a charity include a letter of acknowledgement. If you have a photo handing over the cheque include that.

Publicity Section
You should include copies of posters, press cuttings, reviews, literature you have
published, photos, screen grabs of social media. Some societies in the past have included video footage on CD/USB, screenshots
of your website, 

What is in your portfolio is up to you but it should be a visual description of what you are all about. Remember the judges do not know you, have not been at your events and have no way to know just how amazing you are. So use whatever means you
wish to invite the judges into the world of your society. Your portfolio will be returned to you at the end of the adjudication and is a great archival record of your society to keep.

Please Remember
There is no need to repeat what is in your nomination; the portfolio is a visual description, therefore brevity with words will be appreciated.

The deadline for your portfolio is Noon on April 10th in The
Sheraton Hotel, Athlone. Most colleges are sending adjudicators so
give your portfolios and 3 hard copies of your application form
to your adjudicators, who must be in the Hotel by 11am on
Wednesday April 10th. Please note this deadline is absolute.


Read and answer the questions, use bullet points where appropriate, do not repeat yourself, brevity is appreciated by the adjudicators, however don’t leave anything important out.

How to Enter for Best Intervarsity

  1. Upload short application by Tuesday 19th March by 10am.
    This short application will be posted on the BICS website.

  2. Applications are shortlisted by college vote from 21st to 27th March

  3. The three shortlisted applicants will be informed on March 29th.
  4. The three shortlisted applicants will fill a longer application and submit it by April 8th by 12 Noon. 
    (see step 3 below).
    Longer Application There will be a portfolio and interview for the 3 shortlisted nominees.

To enter the BICS Intervarsity event click the links below:


How to enter Mental Health & Green Initiative Award

  1. Upload your application by Tuesday 19th March by 10am
    The applications will be posted on the BICS website.

  2. The application will be shortlisted to three nominees who will be informed by March 29th and the winner chosen by an external panel of judges and announced at the awards. 

To enter BICS best Mental Health Award click below:

 Sponsored by  Please Talk

To enter BICS Green initiative Award click below:

Sponsored by An Taisce Green Campus.