Enter Awards

BICS Awards 2020 will take place in April 9th in the Sheraton Hotel Athlone.

Important Timeline & Deadlines

Check out previous years Awards at this link

How To Enter the Awards:

Step 1. Friday April 3th
Booking your tickets for the Gala Ball in the Sheraton Hotel Athlone.

You must have finalised numbers attending by Noon April 3th (this is the number of tickets you will be billed for), Make sure all your attendees including judges have registered by this date. You may arrange payment on the day by cheque or e-mail treasurer@bics.ie to arrange payment. Once you confirm numbers an invoice will be issues. Tickets are €40.00. 
Ticket Booking Form

Step 2: Monday April 6th
Fill in the application form for your category.
Please ensure you are using the correct up-to-date forms which are the ones on this page (do not do a google search).
Upload your application form by 2pm on April 6th.

Step 3: Wednesday April 8th
Provide 3 printed copies of your application form and one copy of your portfolio (for each category entered) for use by the adjudication panel. These must be in the Sheraton Hotel, Athlone by 10.30am on April 8th. Please note not all categories require a portfolio. Please check the relevant application forms for further information.

Step 4: April 9th
If an interview is part of your nomination, it is compulsory to attend that interview on Thursday April 9th in Athlone. The timetable for the interviews will be distributed to nominees and interviews will take place between approximately 11:45 and 15:00. Please make sure you have indicated if you need to attend more than one interview to avoid clashes.

If you are unsure on any aspects of your eligibility to enter a specific category please consult the BICS rules here.

Application Forms

Please read the helpful hints below before you start filling in your application.

Portfolio & Interview required

Sponsored by USI


Portfolio & Interview required


Portfolio & Interview required

Most Improved Society

Portfolio & Interview required

Sponsored by Partridge Peartree

Best New Society

Portfolio & Interview required

Best Individual

Portfolio & Interview required

Best Fresher

Portfolio & Interview required

Best Departmental

New this year, a society cannot enter this award and either Best Society C/A/S or C/C, If a society wins this award 2 years in a row it will need to enter either Best Society C/A/S or C/C the following year.

Best Poster

A hard copy of the poster is required. No interview or portfolio required.

Best Publicity Campaign

Portfolio but no interview required.

Best Society Promotional Video

No portfolio or interview required.

NOTE: Best Green Initiative and Best Mental Health Applications are now one application per college, and Large and Small Colleges will be judges as one category. They will not require a portfolio or interview.

Green Initiative Application Form

Sponsored by An Taisce

Best Mental Health Application Form

Sponsored by Mental Health Ireland

Best Society Photograph

No portfolio or interview.
(Note it cannot be taken by a professional photographer)

Intervarsity Short Form
Note the application date for this category is earlier, a short application is submitted initially and shortlisted intervarsities submit by March 19th. If shortlisted you will be notified by March 27th and will have to complete a full application, portfolio and interview.

Upload your Best Intervarsity Application by 2pm March 19th

Best Intervarsity Upload Here


Helpful hints:

Finance Question:

If your college does not have a web-based system for your accounts please use this template for your accounts and copy the section inside the black outline and paste into the box of the relevant answer on your application form.


Your portfolio can take any form and we require just one portfolio for each nomination. Some societies create very colourful and artistic portfolios while others may use a more functional folder. Whatever format you choose it is the content which is very
important. The portfolio must include all your backup material for your application.

The best portfolios follow the format of the application and make it easy for the judges to refer to both, it is a pictorial backup so do not simply repeat what you have written in your application.

Here are some suggestions:

In the organisational section you could include a copy of your constitution, a photo of your committee, screen grabs to back up any other info. If you are including a membership list make sure it only included names and no other personal details. In the event section you can include photos and posters of your events. (top tip try to show how many people were there so don’t just show the same 3 people in every photo) You can include testimonials, quotes form your members anything to let the adjudicators see how great you are and the impact you make. Correspondence with guests, a sample of your style of agenda and minutes. (just a sample the adjudicators have a lot to read) If your society uses a safety statement, event plan etc include those.

Finance Section include bank statements (if you use a bank account) and more detailed accounts, some samples of receipts, e-mails/letters to and from sponsors, photos of any innovative methods you used to raise funds. If you gave money to a charity include a letter of acknowledgement. If you have a photo handing over the cheque include that.

Publicity Section
You should include copies of posters, press cuttings, reviews, literature you have
published, photos, screen grabs of social media. Some societies in the past have included video footage on CD/USB, screenshots
of your website, 

What is in your portfolio is up to you but it should be a visual description of what you are all about. Remember the judges do not know you, have not been at your events and have no way to know just how amazing you are. So use whatever means you
wish to invite the judges into the world of your society. Your portfolio will be returned to you at the end of the adjudication and is a great archival record of your society to keep.

Please Remember
There is no need to repeat what is in your nomination; the portfolio is a visual description, therefore brevity with words will be appreciated.

The deadline for your portfolio is Noon on April 8th in The
Sheraton Hotel, Athlone. Most colleges are sending adjudicators so
give your portfolios and 3 hard copies of your application form
to your adjudicators, who must be in the Hotel by 10.30am on
Wednesday April 8th. Please note this deadline is absolute.


Read and answer the questions, use bullet points where appropriate, do not repeat yourself, brevity is appreciated by the adjudicators, however don’t leave anything important out.