Portfolio Tips

  • This year your portfolio must be uploaded as a A4 PDF.


  • Powerpoint is a good application to use, you can have your Powerpoint uploaded as a google slide for example so more than one person in your society can work on it. You can be as creative as you wish, given the constraints of the new virtual platform.


  • Whatever format you choose it is the content which is very important. The portfolio must include all your backup material for your application. Hyperlink links to websites, social media, videos etc.

  • What is in your portfolio is up to you but it should be a visual description of what you are all about. Remember the judges do not know you, have not been at your events and have no way to know just how amazing you are. So use whatever means you wish to invite the judges into the world of your society. 

  • Please Remember: There is no need to repeat what is in your nomination; the portfolio is a visual description, therefore brevity with words will be appreciated.

  • The best portfolios follow the format of the application and make it easy for the judges to refer to both, it is a pictorial backup so do not simply repeat what you have written in your application.

Organisational section

  • You could include a copy of your constitution, a photo of your committee, screen grabs to back up any other info.

  • If you are including a membership list make sure it only includes names and no other personal details. In the event section you can include photos and posters of your events. (top tip try to show how many people were there so don’t just show the same 3 people in every photo)


  • You can include testimonials, quotes from your members. Anything to let the adjudicators see how great you are and the impact you make. Correspondence with guests, a sample of your style of agenda and minutes. (just a sample the adjudicators have a lot to read)


  • If your society uses a safety statement, event plan etc include those.

Finance Section


  • Include bank statements (if you use a bank account) and more detailed accounts, some samples of receipts, e-mails/letters to and from sponsors, photos of any innovative methods you used to raise funds.


  • If you gave money to a charity include a letter of acknowledgement. If you have a photo handing over the cheque include that.

Publicity Section

  • You should include copies of posters, press cuttings, reviews, literature you have published, photos, screen grabs of social media.


  • Some societies in the past have included video footage (you can put link to videos), sample screenshots of your website (always include links),