(Adopted at a meeting of the Board on Thursday the 22/06/06)

1. Name
1.1. The name of the organisation shall be the Board of Irish College Societies to be abbreviated to BICS, hereafter referred to as ‘the Board’.

2. Objectives
2.1. To provide a national forum for the administrators and governing bodies of college societies.
2.2. To foster contact and exchange of information between these aforementioned groups.
2.3. To promote contact and co-operation between the societies under their administration.
2.4. To promote the interest of College societies throughout Ireland.

3. Membership
3.1. Membership of the Board shall be open, subject to approval by the Board, to third level colleges and universities in Ireland.

4. Structure
4.1. BICS shall comprise a Board, an Executive, and Local Working Groups.
4.2. The Board shall be the primary decision making body of BICS. The elected executive shall have plenary powers between meetings of the Board and shall present a report on its activities to these meetings. The executive shall be subject to any decision made by the board.
4.3. The Board shall be open to all members of BICS, and shall comprise a maximum of two representatives from each institute, consisting of one staff member and one student member. The staff should be a member of the society administration in their college and the student representative should ideally be the duly elected BICS society representative at their college.
4.4. The Executive shall comprise of, subject to election, a Chairperson, Vice Chairperson, Treasurer, Secretary, PRO, Webmaster, two student representatives, Awards Coordinator (not subject to election) and two ordinary committee members. The two student representative positions must be held by two student members of the Board. Only members of the Board are eligible to be elected to positions on the executive.
4.5. Each participating third level institution shall be invited to form a BICS Local Working Group which shall include their two representatives on the Board. These groups may take whatever format the institution deems appropriate and shall act as a think tank and work on projects which shall feed back into the Board and Executive. These Working Groups shall meet at a BICS Forum in Semester one each year.

5. Officers of the Executive
5.1. The board shall elect annually the members of the Executive at the AGM which shall be held in June of each year and shall consist of the following positions:
The Chairperson shall preside over meetings of the Executive and the Board, act as spokesperson for the Board, and supervise the overall running of the Board.
The Vice Chairperson shall assume the duties of the Chairperson in his/her absence and shall be responsible for research and development.
The Treasurer shall collect subscriptions, be responsible for the handling of any other monies of the board and the keeping of true and accurate accounts of the Board’s financial affairs. The treasurer shall present annual accounts at the AGM.
The Secretary shall convene meetings of the Executive and the Board, formulate agendas for such meetings, keep minutes at such meetings and any other relevant records, handle the general correspondence of the Board and Executive.
The PRO shall be responsible for publicity, and the issuing of press releases as may be formulated by the Board and Executive. The PRO shall be responsible for advertising the awards and ensuring effective publicity following the awards.
The Webmaster shall be responsible for maintaining and updating the website and approving any articles that are posted to the site.
Two Students Representatives shall represent the views of students to the executive and shall preform duties as required, from time to time, by the Board.
Two Ordinary Committee Members shall preform duties as required, from time to time, by the Board.
The Awards Coordinator shall be the Board member with the responsibility of organising the BICS National Society Awards and shall represent the the institute that is hosting the awards in that year.

5.2. In the event of an officer being unable to serve their full term of office a by-election shall be held at the next meeting of the Board. The Chairperson shall make arrangements for the discharge of the duties of the vacant office until the by-election can be held.

6. Subscriptions
6.1. The Board shall determine an annual subscription to be paid by all members by the 1st day of October each year.

7. Meetings of the Executive and the Board
7.1. The Executive shall meet at least four times annually. Each meeting shall be hosted by a member, who shall be responsible for providing facilities for the meeting. In the absence of the Chairperson and Vice Chairperson the hosting member shall take the chair. The quorum of the meeting shall be on third of the members. Two weeks notice must be given for executive meetings. Each member shall have a vote. The chairperson shall have the casting vote in the case of a tie.
7.2. The Board shall meet at least twice a year. Each meeting shall be hosted by a member, who shall be responsible for providing facilities for the meeting. In the absence of the Chairperson and Vice Chairperson the hosting delegate shall take the chair. Each member shall have a single vote. The chairperson shall have the casting vote in the case of a tie. Three weeks notice must be given for board meetings.
7.3. Extraordinary meetings of the Board of Executive may be called by the Board or the Executive at the request of one third of the members of the Board or one third of the members of the Executive. One weeks notice shall be given of an emergency meeting.

8. The Constitution
8.1. The Constitution can only be amended at a board meeting by the board members.
8.2. The constitution may be amended by a two thirds majority of those present and voting at any meeting of the board.
8.3. Any proposed amendments to the constitution should be notified to the secretary in writing at least seven days in advance and must be circulated with the final agenda.
8.4. In the event of a dispute regarding the provisions of this Constitution, the Chairperson's ruling on the matter shall be final, unless overturned by a two-thirds majority of members present and voting at a meeting of the Board.